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Library Disaster Planning

Paul Burley, Technical Services Librarian, Northwestern University Transportation Library
January 12, 2012

Slide 2: Library Disaster Planning
Transportation Librarians Roundtable
January 12, 2011
Paul Burley
Northwestern University Transportation Library
Technical Services Librarian

Slide 3: Introduction

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Slide 4: Contingency plan


"[Establishes] thorough plans, procedures, and technical measures that can enable a system to be recovered as quickly and effectively as possible following a service disruption."

Swanson, Marianne, et al. Contingency Planning Guide for Federal Information Systems.
Washington, D.C.: National Institute of Standards and Technology, 2010.

Slide 5: Emergency contacts

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Slide 6: Emergency evacuation procedures

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Slide 7: Unit description

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Slide 8: Library floor plan

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From: Council of State Archivists, "Pocket Response Plan (PReP)." http://nnlm.gov/ep/disaster-plan-templates/.

Slide 9: Communication plan


1.Notification to the public and to staff
2.Voicemail update
3.Social networking sites
4.Communication with the Media
From: Council of State Archivists, "Pocket Response Plan (PReP)." http://nnlm.gov/ep/disaster-plan-templates/.

Slide 10: Service priority plan

1.Reference
2.Interlibrary loan
3.Circulation
4.Service area
5.Acquisitions
6.Cataloging/metadata

Slide 11: Service priority plan

Online resources
Online resources are maintained at a vendor's remote location or on campus at [list server locations]. [Explain back-up power situation]. After 3 to 5 days without power, core online resources such as UpToDate, MDConsult, R2, online journals, and Stat!Ref [or other resources deemed "core"] might not be available at some locations. [Names of library staff] can field questions from patrons about individual title access problems.

Proxy
[Name] is responsible for proxy issues. [Name] is [his/her] backup.

Interlibrary loan
[Name, Title] can perform ILL functions from [his/her] home. In the event that [he/she] is not available to perform these functions, [explain back-up arrangements, either within your library or with a partner library.]
Library Online Chat and Email: Library staff will regularly check the IM chat site and the email service maintained by [department or staff person's name]. [Manager's name] is responsible for coordinating this activity.


Library's web page
The library's web site is hosted [name, location of server]. We will use the library's home page to announce disaster-related information. Updating the library's home page relies on off-site Internet access and should only be activated by designated staff.

Access to Library's Print Collection
If online access is not available, patient care personnel can access the Library's print collection by contacting Security at [phone number]. All core textbooks and reference materials are located …..

From: Council of State Archivists, "Pocket Response Plan (PReP)." http://nnlm.gov/ep/disaster-plan-templates/

Slide 12: Water damage (leaks, floods)

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Slide 13: Mold outbreak

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Slide 14: Fire

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Slide 15: Tornado

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Slide 16: Earthquake

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Slide 17: Emergency supplies

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Slide 18: ILL procedure

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Slide 19: ILL procedure

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Slide 20: ILL procedure

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Slide 21: Emergency signage

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Slide 22: Emergency signage

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Slide 23: Where to start

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Slide 24: Work from a template

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Slide 25: Pocket Response Plan (PReP)

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----Service Continuity Pocket Response Plan (PReP)
developed by the Council of State Archivists

Slide 26: Minimal-level contingency plan


1.Emergency numbers (police, administration)
2.Internal call list
3.Brief description of unit and business functions
4.Brief evacuation plan

Slide 27: Further discussion


Questions
Northwestern University Transportation Library
1970 Campus Drive, Evanston, IL 60208
p-burley@northwestern.edu
847.491.5274